Data Protection Policy
Data Protection Statement
SDSC will only use your personal data for your involvement in the club and will never pass this information on to 3rd parties except for Swim England (please read Appendix C of Data Protection Booklet for ASA Clubs). By submitting your information on the SDSC on-line registration system and becoming a member of the SDSC you are consenting to receiving information primarily by email but also when necessary by phone, text or letter, concerning the club’s activities including; lessons, squad changes, meet information, membership and training fees, training issues and contact from SDSC committee members and head coach. This list is not exhaustive.
Each member has full access to their personal data via the SDSC Swim Portal. This information on the swimmer’s personal details, medical issues, parent(s)/legal guardian(s) and emergency contact(s) is deemed not be excessive but what is required by Swim England for the swimmer to participate in the sport.
It is responsibility of each member to keep their personal data up-to-date by amending it via the SDSC Swim Portal at https://app.swimclubmanager.co.uk
If any parent, legal guardian or swimmer over 18 years old requests access to their personal data they will be directed to the SDSC Swim Portal.
The six principles of the GDPR are:
processed lawfully, fairly and transparently
collected for specified, explicit and legitimate purposes
adequate, relevant and limited to what is necessary for processing
accurate and kept up to date
retained only for as long as necessary
processed in an appropriate manner to maintain security
Data Protection
At any one time, Windows Azure SQL Database keeps three replicas of data running (in the same data centre), one primary replica and two secondary replicas. If the hardware fails on the primary replica, the Windows Azure SQL Database detects the failure and fails over to the secondary replica.
In case of a physical loss of the replica, Windows Azure SQL Database creates a new replica automatically. Therefore, there are at least two physical transactionally consistent copies of your data in the data centre.
The databases, associated backups and transaction log files are also encrypted using Azure SQL Database transparent data encryption.
Furthermore, the main databases are also replicated to a totally different data centre in case of a total disaster at the main data centre.
GDPR Compliance
All data is stored in the European Economic Area (EEA) in the Microsoft data centre in Dublin, Ireland.
Third party links
You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
We don’t sell your personal data to third parties.
SSL
Our servers have SSL Certificates signed by global leaders in certificates, so all data transferred between the users and the service is encrypted. The encryption is the same as that used for Internet banking.
Should you have any concerns then please contact.
If you wish to unsubscribe from our club please email [email protected]
The SEDSC Committee April 2023