Data Protection Policy

Data Protection Statement
SEDSC will only use your personal data for your involvement in the club and will never pass this information on to 3rd parties except for Swim England (please read Appendix C of Data Protection Booklet for ASA Clubs). By submitting your information on the SEDSC on-line registration system and becoming a member of the SEDSC you are consenting to receiving information primarily by email but also when necessary by phone, text or letter, concerning the club’s activities including; lessons, squad changes, meet information, membership and training fees, training issues and contact from SEDSC committee members and head coach. This list is not exhaustive.

Each member has full access to their personal data via the SEDSC Swim Portal. This information on the swimmer’s personal details, medical issues, parent(s)/legal guardian(s) and emergency contact(s) is deemed not be excessive but what is required by Swim England for the swimmer to participate in the sport.

It is responsibility of each member to keep their personal data up-to-date by amending it via the SEDSC Swim Portal at

If any parent, legal guardian or swimmer over 18 years old requests access to their personal data they will be directed to the SEDSC Swim Portal.

The six principles of the GDPR are:
processed lawfully, fairly and transparently

collected for specified, explicit and legitimate purposes

adequate, relevant and limited to what is necessary for processing

accurate and kept up to date

retained only for as long as necessary

processed in an appropriate manner to maintain security

Data Protection
At any one time, Windows Azure SQL Database keeps three replicas of data running (in the same data centre), one primary replica and two secondary replicas. If the hardware fails on the primary replica, the Windows Azure SQL Database detects the failure and fails over to the secondary replica.

In case of a physical loss of the replica, Windows Azure SQL Database creates a new replica automatically. Therefore, there are at least two physical transactionally consistent copies of your data in the data centre.

The databases, associated backups and transaction log files are also encrypted using Azure SQL Database transparent data encryption.

Furthermore, the main databases are also replicated to a totally different data centre in case of a total disaster at the main data centre.

GDPR Compliance
All data is stored in the European Economic Area (EEA) in the Microsoft data centre in Dublin, Ireland.

Third party links
You might find links to third party websites on our website. These websites should have their own privacy policies, which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

We don’t sell your personal data to third parties.

Our servers have SSL Certificates signed by global leaders in certificates, so all data transferred between the users and the service is encrypted. The encryption is the same as that used for Internet banking.

Should you have any concerns then please contact.

[email protected]

If you wish to unsubscribe from our club please email [email protected]

The SEDSC Committee May2018